Privacy Notice for Teamtailor
The service for handling recruitment and simplifying the hiring process, Sage personnel resourcing requirements (the "Service") is powered by Teamtailor (“Data Processor”) on behalf of Sage Publishing ("Controller" “we” “us” etc.). It is important that the persons using the Service ("Users”) feel safe with, and are informed about, how we handle User personal data in the recruitment process. We strive to maintain the highest possible standard regarding the protection of personal data. We process, manage, use, and protect User Personal Data in accordance with this Privacy Notice and the Sage Privacy Policy ("Privacy Policy").
1. General
We are the controller in accordance with relevant privacy regulations. The Users’ personal data is processed with the purpose of managing and facilitating the recruitment of employees to our business.
2. Collection of personal data
We are responsible for the processing of the personal data that Users contribute to the Service, or for the personal data that we in other ways collect or produce with regards to the Service.
When and how we collect personal data
We collect personal data about Users from Users, when Users;
- make an application through the Service or otherwise, adding personal data about themselves either directly, or indirectly by using a third-party source such as Facebook or LinkedIn; and
- use the Service to connect with our staff, sharing personal data about themselves directly, or indirectly by using a third-party source such as Facebook or LinkedIn;
- provide data in the chat (provided through the website that uses the Service) and such data is of relevance to the application procedure.
We collect data from third parties, such as Facebook, LinkedIn and through other public sources. This is referred to as “Sourcing” and may be performed manually by our employees or automatically in the Service.
In some cases, existing employees can make recommendations about potential applicants. Such employees may be asked to add personal data about such potential applicants. In the cases where this occurs, the potential applicant is considered a User in the context of this Privacy Notice and will be informed about the processing.
The types of personal data collected and processed
The categories of personal data that may be collected through the Service and may be used to identify natural persons, are names, e-mails, pictures and videos, information from Facebook and LinkedIn-accounts, opinions, answers to questions asked through the recruiting, titles, education and other information that the User or others have provided through the Service. The personal data collected and processed may also include Special Category Data of a sensitive nature, through the intentional disclosure of or circumstantial reveal of information provided directly or indirectly as a result of a User’s engagement with the service. We aim to collect and process only personal data that is relevant for the recruitment process, and where Special Category Data is intentionally collected, we will always ensure we have an appropriate lawful basis for collection and processing of data of this sensitivity.
Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such personal data will not be used to identify a certain User. Thus, such data is not considered personal data.
The consent of the data subject
By submitting an application, he User consents to the processing of their personal data with the purpose of Controller’s handling recruiting. The User consents that personal data is collected through the Service, as Users;
- make an application through the Service, adding personal data about themselves either personally or by using a third-party source as Facebook or LinkedIn, and that Controller may use external sourcing-tools to add additional information; and
- use the Service to connect to Controller’s recruitment department, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
The User also consents to the Controller collecting publicly available information about the User and compiles that information for recruitment purposes.
The User consents to the personal data being collected in accordance with the above will be processed according to the below sections: Storage and transfers and How long the personal data will be processed.
The User has the right to withdraw his or her consent for the processing of their personal data at any time, by contacting Controller using the contact details listed under paragraph 9. Exercising this right, however. may mean that the User can not apply for a specific job or otherwise use the Service.
Storage and transfers
The personal data collected through the Service is stored and processed inside the EU/EEA, or such third country that is considered by the European Commission to have an adequate level of protection, or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third country transfers or to other supplies where adequate safeguards are in place to protect the rights of the data subjects whose data is transferred.
How long the personal data will be processed
The personal data will be stored and processed by us for as long as we deem is necessary with regards to the purposes stated above. Note that if an applicant (User) expresses interest in future recruitment opportunities when presented with the option, we may store Users’ Personal Data, subject to any objection to the retention of the personal data.
3. Users’ rights
Users have the right to request information about the personal data that is processed by us, by notifying in writing, us using the contact details below under paragraph 9 below. Users have the right to one (1) copy of the processed personal data which belongs to them without any charge. For additional copies, we have the right to charge a reasonable fee on the basis of the administrative costs for such demand.
Users have the right to, if necessary, rectification of inaccurate personal data concerning that User, via a written request, using the contact details in paragraph 9 below.
The User has the right to demand deletion or restriction of processing, and the right to object to processing based on legitimate interest under certain circumstances.
The User has the right to revoke any consent to processing that has been given by the User to Controller. Using this right may however, mean that the User can not apply for a specific job or otherwise use the Service.
The User has under certain circumstances a right to data portability, which means a right to get the personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.
User has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her, if the User considers that the processing of personal data infringes the legal framework of privacy law.
4. Security
We prioritize the security, confidentiality and integrity of your personal data and therefore, are committed to ensuring that the User personal data it treated with the utmost care. We apply the appropriate technical and organizational measure to the make sure that the personal data of Users and others are processed safely with safeguards necessary to maintain the security of the personal data at all times.
5. Transfer of personal data to third party
We will not sell or otherwise transfer Users’ personal data to third parties.
We may transfer User’ Personal Data to;
- our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Service;
- authorities or legal advisors in case criminal or improper behaviour is suspected; and
- authorities, legal advisors or other actors, if required by us according to law or authority’s injunction.
We will only transfer User personal data to third parties where we have applied the appropriate mechanisms and safeguards to do so. We carefully select vendors to ensure that the User’s personal data is processed in accordance to relevant privacy regulations, as well as Teamtailor, who supply the Service, server and hosting companies, personal data is shared between Us and social media platforms, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies and other companies with regards to suppling the Service.
6. Aggregated data (non-identifiable personal data)
We may share aggregated data to third parties. The aggregated data has in such instances been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or the geological location for the use of the Service. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.
7. Cookies
When Users use the Service, information about their Service usage may be stored through the application of cookies. Cookies are passive text files that are stored in the internet browser on the User’s device, such as computer, mobile phone or tablet, when using the Service. We use cookies to improve the User’s usage of the Service and to gather information about, for example, statistics about the usage of the Service. This is done to secure, maintain and improve the Service. The information that is collected through the cookies can in some instances be personal data and is, in such instances, regulated by our Cookie Policy.
Users can at any time disable the use of cookies by changing the local settings in their devices. Disabling of cookies can affect the experience of the Service, for example disabling some functions in the Service.
8. Changes
We reserve the right to, at any time, make changes or additions to the Privacy Notice. The latest version of the Privacy Notice will always be available through the Service. A new version is considered communicated to the Users when the User has either received an email informing the User of the new version (using the e-mail stated by the User in connection to the use of the Service), or when the User is otherwise informed of the new Privacy Notice.
9. Contact
For questions, further information about our handling of personal data or for contact with us in other matters, please use the below stated contact details; Sage Publishing DataProtection@SagePub.com or Technology.Governance@SagePub.com.
